REDCap is an application that allows users to build and manage online surveys and databases quickly and securely. Research Intelligence & Data Infrastructure has a REDCap installation that is available for use at no cost to all University of Miami employees. All REDCap data is securely hosted by the University of Miami’s IT Department. Research Intelligence & Data Infrastructure administers project creation, user account management, and movement of projects from development to production. Authentication is performed via CaneID Authentication Service (CAS), the same institution-wide system used for a variety of applications such as myUM.
Access REDCap
REDCap is accessible to all UM Faculty, Staff, and Students. External users can also access REDCap if they have a CaneID. To register for a Cane ID, please click here. No access request form is required to log into this application.
Which studies can be included in REDCap?
Although the University of Miami’s REDCap application is a web-based, secure, and HIPAA compliant system, there are three categories of studies that are not REDCap eligible:
Research that requires 21 CFR Part 11 compliance
Research that involves an investigational new drug or device
Research that is tracked for billing compliance
** Please note: The e-Consent Framework is 21 CFR Part 11 Compliant. This module may be used for studies that require compliance with 21 CFR Part 11. To understand when 21 CFR Part 11 applies, please click here.
If your Research does not require 21 CFR Part 11 compliance or involve an investigational new drug or device, but requires tracking for billing compliance, you may still use REDCap as a supplemental system to Velos as long as all participants are registered in Velos for billing compliance purposes.
If your Research does not require compliance with 21 CFR Part 11 nor billing, you may be required to use REDCap for patient enrollment management and tracking. Please reference the Enrollment Tracking Using REDCap Policy to understand if you fall under this enrollment requirement.
REDCap Highlights
Build online surveys and databases quickly and securely – Create and design your project rapidly using secure web authentication from your browser on your desktop computer or mobile device. No extra software is required.
Fast and flexible – Conception to production-level survey/database in less than one day.
Export data to common data analysis packages – Export your data to Microsoft Excel, PDF, SAS, Stata, R, or SPSS for analysis.
Ad Hoc Reporting – Create custom queries for generating reports to view or download.
Scheduling – Utilize a built-in project calendar and scheduling module for organizing your events and appointments.
Easily manage a contact list of survey respondents or create a simple survey link – Build a list of email contacts, create custom email invitations, and track who responds, or you may also create a single survey link to email out or post on a website.
Save your data collection instruments as a PDF to print – Generate a PDF version of your forms and surveys for printing to collect data offline.
Advanced features – Auto-validation, calculated fields, file uploading, branching/skip logic, and survey stop actions.
Leverage the e-Consent Framework for research studies to electronically consent prospective research participants.
Integration with Epic to import patient centric data into REDCap.
How do I start?
To begin using REDCap, follow these steps:
Navigate to https://redcap.miami.edu to create a REDCap account and complete the requested information. Once you submit your request, you will receive an e-mail within a few minutes confirming your account was created. Reminder: You will need a Cane ID to complete the REDCap account request form. To register for a Cane ID, please click here.
Log in to REDCap’s URL in step 1 to view the Training Resources and the Help & FAQ sections. Here you will find videos and interactive demos of sample projects.
To request a new project navigate to the Request New Project tab. Complete and submit all required information.
After requesting a new project, you will be immediately redirected to a Decision Tree Survey form where additional information is required to determine its eligibility to be implemented in REDCap. Upon completion of the Decision Tree Survey, you will receive an auto created ServiceNow ticket for your request.
Communication updates or follow up questions from the REDCap Administrator will take place via the ServiceNow ticket. You will receive a ServiceNow generated email every time a status update or question is added to the ticket. Once the REDCap Administrator approves your project, you will receive a ServiceNow email of your project’s creation. Once it is created, you may begin creating your survey and/or data collection instruments.
When you are ready to start collecting real data, request to move your project from development to production in your study’s Project Setup page. The system will present the options to keep test data or delete test data to start from scratch when the project moves to Production.
Please visit these REDCap Frequently Asked Questions (FAQs)for more information such as where to find training/tutorials, REDCap support, guidance on how to use the system among other topics you may find useful.
For REDCap inquiries, please send an email to help@med.miami.edu and be sure to include "REDCap" as part of the email subject line and a detailed description of your issue in the body of the email. If you are reporting a system issue, include steps to reproduce the issue and any relevant screenshots of error encountered. If applicable, please include the REDCap project ID. The more information provided, the better we can assist you.
